Chamber of Commerce Activities Guide Tourism Survey
AttendeesCraig, Marion, Meg, Bruce, Maureen
Apologies Doris, Jade
Chamber of Commerce, CoC
Craig has been investigating the possibility of starting up a CoC in Bundeena/Maianbar. Craig circulated the Model rules, (a paper designed to help people get into the right framework) and stated, "we can adopt them as is (probably not, since some local modifications are needed), or, more appropriately, amend them to fit our situation. In particular, comments and suggestions on the following would be helpful"
The TWG will help to solidify this.
Membership qualifications
Nomination for membership
Dues (fees and subscriptions)
Number of people on the committee
Election of members
Funds management
Meetings
Craig provided a breakdown of where we are and how to proceed, the contents of which are listed below.
Establishing a Bundeena Maianbar Chamber of Commerce (CoC)
Where We Are:
Received bank statements from previous treasurer. Balance of $265.40.
Found no other records from previous CoC (no constitution, rules, minutes, etc.)
Contacted NSW Business Chamber (umbrella organization for CoCs in the state)
Received instructions on how to form a CoC
Contacted Office of Fair Trade (OFT)
No record of a previous Bundeena and Maianbar CoC at the OFT
Therefore, no previous documents on hand (constitution, rules, minutes, etc.)
Requested & received instructions on incorporating an association
Reported status of the existing CoC to the NSW Business Chamber
Received invitation to a CoC workshop in Maroubra on 22 May (Craig will attend)
Where We Need To Go Next:
Schedule an 'interest meeting' to vote on forming a CoC.
At least ten business people should attend
Will likely become the Steering Committee and Executive
Draft changes to Model Rules (constitution)
Membership criteria, dues, other local issues
Prepare announcement and agenda for follow-on/large group meeting
Include details on all resolutions
Take minutes, record attendees
Hold a General Meeting (advertise at least 21 days in advance) to form a CoC
Invite all potential CoC members to attend
Advertise and vote on special resolutions:
To form a CoC
approve changes to Model Rules
To approve the CoC objects
Appoint a Public Officer responsible for lodging documents (to become secretary)
Establish an Executive for the CoC (often the Steering Committee, must be voted on)
Adopt general principals on incorporation, goals, objectives, insurance, etc.
Keep minutes, record attendees for this and all CoC meetings (required by OFT)
Hold Steering Committee Meetings
Submit notice of appointment of Public Officer to OFT ($nil)
Prepare application for incorporation, submit to OFT ($100) (within 30 days of the meeting approving the amended rules)
Apply for reservation of name concurrently ($48)
Apply for Public Liability Insurance
Apply for membership in NSW Business Chamber
Prepare & execute a Business Plan
We encourage all businesses to become involved, in particular we need people who will become part of the working committee. Please contact Craig Feldick on 9523 0973 for information and positions available.
Maureen mentioned to me that the RSL is not available for the first CoC "Interest" meeting, and after following up with Dan we have two alternatives. Either Monday June4 (in the Gunya room) or Tues June5 (in the salt bush restaurant). Could you all get back to me about whether there would be a problem with either or both of these dates- and any alternative places we could meet if Wednesday is still the best date.
Marion has confirmed that the meeting will take place Tues June 5 in the Salt Bush restaurant.
Activities Guide
Marnie emailed the "activities guide" to Marion and she will go over this with Jade and make any changes
Tourism Survey
Jenny-Lee has suggested that we put together a survey to get a better idea of our tourism market. Once this is completed Jenny-Lee will look into having some Uni students out canvassing. We should also encourage all of local businesses to participate, and maybe we need to offer an incentive to answer these questions.............
We didn't have much time to nut out the questions that we want to ask but a few are listed below. I would ask that you all think about this and email me any other questions that are appropriate in understanding who we should be targeting in order to grow our individual businesses.
1) Where do you come from (local, NSW, other states, International?)
2) How did you hear about Bundeena?, (friends/family, newspaper, TV/radio, other)
3) What are you planning to do here?
4) How long will you be staying?
Craig has also suggested that we ask people questions one their way out, such as:
1) How long were you in Bundeena? If overnight, what type of accommodation did you stay in?
2) Did Bundeena meet up to your expectation?
3) Did you enjoy yourself? If not, why not?
4) What about Bundeena would you like to see changed?
Everyone please send any other comments/questions that you think we need to ask to
